*** IMPORTANT: Each Tour Package requires a minimum of 20 reservations in order for the pilgrimage to continue and move forward.
PACKAGE PRICE
The price for the Tour Package you selected will be subject to change until the final payment date specified in this document under “Final Payment”.
NON-REFUNDABLE DEPOSIT
To reserve a spot on the pilgrimage, you must sign and agree to these Tour Conditions and provide a non-refundable deposit in the amount of $350 USD per person. Your reservation will be confirmed subject to availability at the time of request and upon receipt of your deposit of $350 USD per person. The deposit will be applied to the land package only.
PAYMENTS
Notre Dame Tours accepts MasterCard and Visa for all tour payments. NDT also accepts, personal checks, bank drafts, or money orders in US dollars drawn on a US or Canadian bank.
FINAL PAYMENT
Your final tour payment is due in one payment. Final payment due date will be listed on your tour package invoice. Missing the final payment deadline may result in your removal from the tour. Deposits are non-refundable in the case of annulled reservations due to late payments. If you sign up for a tour less than 20 days before its departure, the deposit and tour price must be paid in full, and is subject to the “Cancellation and Refund Policy” specified in this document.
AIRFARE AND DEPARTURE
Flights are not included in the any Tour Package. You are responsible for all aspects of airline arrangements, including pre-departure documentations and international entry requirements. We encourage pilgrims to acquire and protect their flights with travel insurance as they book their airfare. Additionally, it is the pilgrim’s responsibility to ensure their passports are valid at least 6 months from return travel date. Passport names and dates of birth are required to book the airline reservations. The recommended arrival time at the airport prior to departure of international flights is 3 hours. NDT is not responsible for pilgrims who fail to check-in on time for their own scheduled flights.
TRAVEL INSURANCE
Notre Dame Tours highly recommends the purchase of travel insurance/ travel protection program to protect your travel investment in the event beyond our control. Travel insurance is optional and is not included in the pilgrimage/tour price. Most cancelation penalties may be avoided by obtaining Travelex. You may also opt to book travel insurance on your own through any other source if preferred. NDT can provide necessary documents related to claims if requested. NDT will not be involved with refund claims between (travel company) and the pilgrim.
Travel Insurance Company: Travelex Insurance Services
Link to Travelex Insurance application: https://www.travelexinsurance.com/homepage?location=46-0228&go=bp
Location Number: 46-02228
It is your responsibility to find the best travel travel insurance company/ travel protection program that suits your specific needs and travel purposes.
FULL PACKAGE OPTION
Full-package option includes land package AND airfare.
With Airfare
Departing from Richmond International Airport (RIC). Other airports, please contact us.
Without Airfare
Land Deposit
Your reservation will be confirmed subject to availability at the time of request and upon receipt of your non-refundable deposit in the amount of $300 USD per person. The deposit will be applied to the land package only.
Currency Fluctuation
All prices are based on the rates of exchange in effect at the time of price quotation. In the event that US dollar devalues, NDT reserves the right to adjust prices accordingly. Your final invoice will reflect the adjustment resulting from currency devaluation.
Airlines and Air Tickets
Passengers are responsible for ensuring that Notre Dame Tours has the correct spelled names for air ticket reservations matching exact valid passport name(s). Due to newly introduced security measures, any name change including minor spelling corrections, may require airline reservations to be cancelled and rebooked incurring change fees imposed by the airline. NDT will not be held responsible for the denial of boarding by a carrier due to any name discrepancy, name corrections will be subject to an airline rebooking fee of up to $350 USD or more plus increase in airfare if applicable. Air reservations are subject to availability at the time of rebooking. All airline tickets issued in conjunction with a tour are subject to airline imposed penalties per individual carrier rules and regulations which will be applied.
All airline tickets are subject to a variety of foreign and domestic government taxes which include security charges, airport facility charges, customs and immigration fees, inspection fees, fuel surcharges and more. The total of these taxes may vary and will be approximately anywhere between $50 USD and $400 USD per passenger and are collected by Notre Dame Tours. Taxes and fees are subject to change.
Airfare will be quoted separate from the land tour. Immediate payment for airfare may be required in order to issue tickets and guarantee airfare. Airfare is not guaranteed until payment has been processed. Most airline tickets are NON-REFUNDABLE and have penalties for changes once tickets have been issued.
Full legal names matching valid passport names are required. Passport must be valid at least 6 months from return travel date. Passport names and dates of birth are required to book the airline reservations. Airline tickets are issued with the schedule/itinerary valid at time of ticketing. It is recommended that passengers reconfirm their airline flights at least 48 hours prior to departure in the event of schedule changes. Notre Dame Tours is not liable for missed flights due to schedule changes once airline tickets have been issued.
Airfares and Air-Inclusive Tour Prices cannot be guaranteed until flights are booked and payment has been received and processed. Airline baggage fees may apply and are not collected in advance. Please refer to the airline website for baggage policies and fees to be paid directly to the airline.
The recommended arrival time at the airport prior to departure of international flights is 3 hours. Customers who fail to check-in on time for scheduled flights may incur change fees or total loss of ticket/airfare paid.
Airline Ticket Refund
Refunds if applicable for airline ticket cancellations will be processed as stipulated by the airline policy in question.
Website and Advertised Rates
In the event of human or computer errors in rates displayed on our website, Notre Dame Tours reserves the right to re-invoice for the final correct price or service. Information, services, and pricing published on our website may include errors and inaccuracies. NDT makes changes regularly on pricing and information, and the content on the site is not guaranteed to be complete or correct due to human or computer errors. In no circumstance shall NDT be liable for any direct or indirect, punitive, incidental or consequential damages arising out of, or in any way connected with the use and or services of our web site.
Luggage and Personal Property
It is the passenger’s responsibility to check the specific airline policy of liability for loss, damage or delay of checked baggage as well as the maximum allowance of weight per bag and number of checked or carry-on bags permitted at no cost and additional charges imposed by the airlines including excess baggage. Luggage and personal property loss or damages must be reported to the airline or ground transportation company at the destination. Notre Dame Tours does not accept liability for loss or damage of luggage or personal property.
The travel date and participants are exclusive to your group only. NO other guests outside your group will join. You may go at your chosen date based on available dates.
CANCELLATION AND REFUND POLICY
NDT encourages pilgrims to acquire and protect their reservations with travel insurance. In the event the guest does not obtain travel insurance, NDT stands by an extremely strict cancellation and refund policy outlined below. Cancellation notices received:
APPLICABLE REFUNDS
Upon cancellation of travel services purchased where NDT and the pilgrim is not at fault and has not cancelled in violation of any of the reservation terms and conditions previously disclosed and agreed to by the pilgrim, all monies paid for services not provided will be promptly refunded. This provision does not apply if payment has been remitted to another registered Wholesale Seller of Travel or Carrier and refund has not been obtained and the provider defaults in providing the agreed-upon transportation or service. In this situation a written statement along with proof of disbursement of the payment received from the pilgrim will be provided to the pilgrim along with proof of the registration of the Wholesale Seller of Travel.
TRANSFERRING TO ANOTHER TOUR
Change in plans? Up to 30 days prior to your tour's departure date, you can transfer to any other tour in the same calendar year with seats available, applying your existing deposit and with no transfer fee. If you transfer to a different tour, the price of that tour will be applied, effective on the date we confirm your transfer. Transfers less than 30 days before your tour's departure are generally not possible, please reach out to us for inquiries.
ITINERARY ACCOMMODATIONS
The hotels and accommodations included in the Tour Package itinerary offer comfort and value for category selected. The hotel and accommodations categories and standards vary depending on the countries you are visiting and may not be the same as what you experience in the United States or other countries.
Any special requests such as type of bedding, room location, etc. are on a “request basis” only, and are confirmed only at the discretion of the hotels and accommodations, unless you have specifically requested and paid for an upgraded room category that guarantees the specific request. Hotel check-in time is generally 15h00 and checkout time 12h00, but may vary for each locations. Single or triple accommodations are limited and subject to availability.
Hotel accommodations may be altered from the original itinerary due to unforeseen reasons. NDT will ensure to retain hotel categories and standards of the revised accommodation similar to the original.
ITINERARY ACTIVITIES
All pilgrimage activities are optional, and will depend on your individual stamina as you manage the various terrains. Some of you may desire free time to pursue your own interests. You are welcome to refrain from participating in any aspects of the pilgrimage. There is no refund that can be issued for any aspects of the pilgrimage which you choose not to participate. Additional costs may also be incurred by you for these pursuits which are not covered by the pilgrimage. You will be responsible for these costs which may include taxi fare, admission fees and more.
It is also important to note that there are certain amount of walking and the terrains changes greatly. Most pilgrimage/tours require walking that may include uneven and un-pathed surfaces, cobblestone streets, steps and inclines. Daily walking distances of 2+ miles is the average. A few tours like the option to climb Mt. Sinai are at high altitude. It is the traveler’s responsibility to determine if they have the physical ability to participate and keep up with the normal pace of a group tour.
The traveler must inform Notre Dame Tours of any medical/health circumstances that may restrict their physical ability in any way whether joining a guaranteed departure pilgrimage/tour, day pilgrimage/tour or securing a private pilgrimage/tour. The purchase of optional travel insurance is highly recommended. Notre Dame Tours will not be responsible for any injuries during the pilgrimage. Please check your health, accidental, and travel insurances.
ITINERARY SUBJECT TO CHANGE
As the world works towards recovering from the COVID-19 pandemic, please understand that some of the attraction’s availabilities listed in the original itinerary may change last minute due to unforeseen reasons. Notre Dame Tours reserves the right to modify and/or change the sequence of the itinerary due to unforeseen circumstances, local events, safety, security, comfort of the passenger and time limitations. Uncompleted portions of the tour itinerary are not cause for refund.
COVID-19 TRAVEL ADVISORY
Please review and follow all Covid-19 Protocols and other related advisory indicated in link below: https://travel.state.gov/content/travel/en/international-travel/International-Travel-Country-Information-Pages.html
PILGRIMAGE/TOUR PACKAGE INCLUSIONS
PILGRIMAGE/TOUR PACKAGE EXCLUSIONS
DONATIONS/ GRATUITIES
Tour Packages do not include tipping. See suggested tipping:
It is the passenger’s responsibility to check the specific airline’s policy of liability for loss, damage or delay of checked baggage as well as the maximum allowance of weight per bag and number of checked or carry-on bags permitted at no cost and additional charges imposed by the airlines including excess baggage. Luggage and personal property loss or damages must be reported to the airline or ground transportation company at the destination. Each tour member is advised to bring no more than one airline check-in-size piece of luggage, one carry-on-size piece of luggage, and a small personal item. Pilgrims must be able to carry their luggage without extra assistance. NDT can only assist with personal properties lost at the hotel and transportation but are not liable. NDT does not accept liability for loss or damage of luggage or personal property while on the pilgrimage.
Notre Dame Tours acts only as independent contractor for the owners and operators of transportation, accommodations, services, airline and facilities contracted for you and, therefore, are not to be held responsible for any losses, damages, negligence, body or emotional injury you may suffer in connection with your transportation, accommodations or any other arrangements made in conjunction with this pilgrimage. By accepting your pilgrimage reservation confirmation and making a deposit payment on the reservation you acknowledge that in all events Notre Dame Tours LLC shall not be liable for incidental or consequential damages and that the sole extent of liability Notre Dame Tours LLC shall never exceed the amount actually paid by you and received by Notre Dame Tours LLC to cover the cost of your pilgrimage.
ARBITRATION/ LEGAL
Any dispute arising out of or relating to this pilgrimage and travel shall be submitted to non-binding arbitration under the Federal Arbitration Act. Virginia law pertaining to agreements to arbitrate shall apply and arbitration shall be conducted under the terms of Virginia Code of Civil Procedure. The non-binding arbitration shall take place in the County of Henrico, in the City of Henrico, State of Virginia, USA. Each party shall pay for its own cost, arbitration fees and attorney fees.
PRIVACY POLICY
By submitting deposit payment, you thereby agree to the NDT Privacy Policy.
PHOTO RELEASE CONSENT
By participating in any Tour Package , you grant Notre Dame Tours (NDT) permission to use your likeness in a photograph, video, or other digital media (“photo”) in any and all of its publications, including web-based publications, without payment or other consideration. You understand and agree that all photos taken by NDT during the tour will become the property of NDT and will not be returned.
You irrevocably authorize NDT to edit, alter, copy, exhibit, publish, or distribute these photos for any lawful purpose. In addition, you waive any right to inspect or approve the finished product wherein your likeness appears. You waive any right to royalties or other compensation arising or related to the use of the photo.
You hereby hold harmless, release, and forever discharge Notre Dame Tours from all claims, demands, and causes of action which you, your heirs, representatives, executors, administrators, or any other persons acting on your behalf or on behalf of your estate have or may have by reason of this authorization.
While we do our very best to help everyone on our pilgrimage tours have a great experience, it sometimes happens that someone participating in the pilgrimage can misbehave or jeopardize with the safety, comfort, or convenience of other members of the pilgrimage tour. In those circumstances we have the exclusive right and discretion to remove someone (even you) from a tour at any time.
If there are any questions or concerns, they must be addressed directly to the tour manager (not the tour guides, tour drivers, or pilgrim/ tour member). Any and all forms of disrespectful misconduct by a guest (even you) towards fellow guests, locals, third-party tour professionals, and NDT tour manager will not be tolerated and will be grounds for dismissal for the rest of the pilgrimage- with no refunds provided.
To ensure the desired group harmony, NDT reserves the right to accept, reject or expel any individual who deemed disruptive or incompatible with the interests of the group including, but not limited to individuals who are intoxicated and /or under the influence of drugs leading to a negative experience for the remainder of the the group. Expenses, including cancellation fees and /or cost for alternate travel plans or to return home, will be the full responsibility of the participant. All unused services are non-refundable.
NO SMOKING
No smoking or vaping is allowed on the bus, in the hotel, or where other tour members are present- follow all local laws regarding non-smoking.
PILGRIM EXPECTATIONS
On any NDT pilgrimage tour, you assume certain obligations and responsibilities to NDT and your fellow tour members, including, but not limited to, the following:
To take part in the Tour Package, and to qualify for cancellation refunds, all tour members are required to review, accept, and sign the following prior to the beginning of a tour:
Omitting important information, or altering any of these agreements, will render it invalid, and could result in expulsion from a tour at your own expense.
Additionally, pilgrims are to submit necessary travel documents requested by NDT to facilitate the smooth immigration processes, land border crossing and etc. copy of passport, copy of COVID-19 test result, and etc.)
By authorizing deposit/payment, you acknowledge you have received, reviewed, understood and agreed to the Terms and Conditions of your reservation.
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